Privacy Statement We are committed to protecting your personal information Mankind is committed to respecting and keeping safe any personal information you share with us or that we get from other agencies/organisations. This privacy notice sets out the basis on which we will process personal information, whether that information is collected through Mankind websites or by any other means. The contact details for Mankind in relation to processing of personal information and for any questions regarding this privacy notice are: Mankind 1 Brunswick Road Hove BN3 1DG Mankind’s Data Protection Officer can be contacted at [email protected] This privacy notice provides an overview in relation to all personal information that Mankind processes. Specific Fair Processing Notices are also available: Full service delivery - Fair Processing Notice Fair Processing Notice – Supporters Fair Processing Notice – Employees Fair Processing Notice – Prospective employees and volunteers When someone visits mkcharity.org we use a third party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is processed in a way which does not identify anyone. We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our websites. If we do want to collect personally identifiable information through our websites, we will be up front about this. We will make it clear when we collect personal information and will explain what we intend to do with it. Why we will hold your information and what we would do with it We process personal information to: Enable us to perform our charitable aims in providing services to adult men who have been affected by sexual abuse Keep in contact, communicate and get the views and input of our supporters Fundraise in relation to our services Support and manage our employees and volunteers Mankind processes the personal information of individuals in relation to delivering its services on the basis of performing our charitable aims. In other cases the legal basis for the processing of personal information by Mankind is the consent of the individual the personal information is about. There may be times when we process personal information under a legal obligation and very occasionally the reason for processing information will be that it is in the vital interests of an individual. You have a right to object to the processing of information about you. See the section on ‘Your rights in relation to your personal information’ below. Our service delivery to clients is supported by a variety of support functions and other legal bases for the processing of personal information may apply in relation to these, such as performance of a contract and employment obligations. Mankind will always ensure that there is a legal basis for any processing of personal information it undertakes. What information we would hold In relation to delivering our services The types of personal information that Mankind collects and processes in relation to services to victims and witnesses include: Personal details, such as contact details, date of birth, and other personal information for identifying the individual Brief details of the reason for engaging with our services Details of individuals’ needs and the support provided to them Other details that the individual chooses to provide, including where applicable equality, diversity and inclusion data (so that Mankind can look to ensure its services are open to all) In relation to other functions Our service delivery to clients is supported by a variety of other functions. Types of personal information relating to other functions include: Personal details, such as contact details, date of birth, and other personal information for identifying the individual Other personal information relating to: Our supporters, such as what you want to hear from us about and how you want to hear from us Our donors/sponsors. Further detail is provided here. Individuals who make donations to Mankind via third-party giving websites. Further detail is provided here. Other personal information of employees for employee administration and general management purposes Other personal information of volunteers for general management purposes Other details individuals choose to provide, including where applicable equality, diversity and inclusion data (so that Mankind can monitor how inclusive we are as a charity) Why we would share your information In relation to delivering our services In delivering our services Mankind will normally only share personal information with another agency/organisation with the consent of the individual concerned. There are exceptional circumstances where we may have to disclose personal information without the individual’s consent. These are: If we believe that either you or someone else is at risk of significant harm; Mankind individuals have a duty to report any issues relating to child protection or adult safeguarding Where there is another legal reason or requirement to disclose your personal information Agencies/organisations we may share your personal information with (with your consent) include: Criminal Justice agencies, such as the Police, Probation Service and the Crown Prosecution Service, in respect of any criminal proceedings being undertaken Other agencies/organisations that can also help support you In relation to other functions Our service delivery to clients is supported by a variety of other functions. Organisations/agencies we may share your personal information with in relation to other functions include: Third party providers that provide payment services to individuals who want to donate to or sponsor Mankind Third-party giving websites that provide a service to individuals who want to support Mankind through these giving websites Her Majesty’s Revenue and Customs where individuals who give to Mankind have declared an amount eligible for Gift Aid Mankind also shares personal information of individuals employed by or who volunteer with the charity. Further detail is provided here. Where we store your information Mankind has appropriate technical and organisational measures in place to protect the personal information of individuals. We use secure systems that permit the easy identification of the individual the personal information relates to. Mankind’s own systems are all based in the UK. Where an individual has opted to receive further updates from Mankind, from time to time we may use online tools for communicating with you and carrying out surveys that may collect personal data relating to you. Data entered on some of these tools may go outside the European Economic Area (EEA). Information entered on some of these tools may go outside the European Economic Area (EEA). Information provided through third-party giving websites may also be processed outside of the EEA. No other personal information is transferred outside of the EEA. Where such information is processed by third parties, including outside the EEA, Mankind has in place a Third Party Data Processing Agreement with that supplier, which may be viewed upon request by email to [email protected] How long do we retain your personal information for? At Mankind we ensure that personal information is not kept for longer than necessary. Full details of Mankind normal retention periods for personal information can be requested using the contact details provided towards the top of this document. Normal retention period criteria for personal information are also provided here. Your rights in relation to your personal information Data protection requirements mean that you have specific rights in relation to your personal information held by Mankind. Detail on your rights in relation to your personal information held by Mankind is provided here. How to exercise your rights To access the personal information that we hold about you, ask for your information to be corrected or deleted, to update your contact preferences, or to object to our processing of your personal information – or if you have any questions about this privacy notice, please contact [email protected] Where does personal information we hold about you come from? In relation to delivering our services Mankind receives self-referrals from individuals who want to use our services. Mankind does not receive referrals of personal information that comes from publicly accessible sources. In relation to other functions Our service delivery to clients is supported by a variety of other functions. In order to comply with legal obligations and/or to ensure Mankind’s reputation is safeguarded, Mankind must take reasonable and appropriate steps to gather information about our stakeholders, for example where a significant sum is to be or has been donated. This means that we may gather personal information on individuals, accessing information sources which are already publicly available. This will help to give assurance for example that a donation is not from an inappropriate source and is in compliance with our ethical policy. Any personal information that we do collect will only consist of what is necessary for us to meet these requirements and will be processed in line the rights of the individual the personal information is about. Other personal information that Mankind processes is received direct from the individual concerned. Do we use your personal information for automated decision making? None of the operations Mankind performs on personal information constitutes “automated decisions”. Changes to this policy In line with internal procedures, changing providers, best practice, or changing legal requirements, Mankind reserves the right to make changes to this privacy notice and other aspects of its websites at any time. Please check this page regularly for any changes.